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WVPU is a leading private university in Vienna. Our diverse, international staff includes more than 40 nationalities, bringing together eminent academics and practitioners from a variety of international institutions.
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For Staff
For nearly 45 years,Webster Vienna Private University has provided its students with an internationally competitive, American-based liberal arts education in the heart of Europe. Accredited in both Austria and the United States, WVPU offers an individualized, student-centered American education within the framework of a European research university. As part of a global network of campuses based in St. Louis, Missouri, USA, WVPU is dedicated to preparing its students for an increasingly globalized world through academic programs that cultivate critical thinking and intercultural understanding.
For Faculty
Webster Vienna Private University is committed to excellence in teaching and research. WVPU offers innovative programs at both the undergraduate and graduate level, awarding Bachelor of Arts (BA), Bachelor of Science (BSc), Master of Arts (MA), Master of Science (MSc) and Master of Business Administration (MBA) degrees. At the undergraduate level, the departments of Business and Management, International Relations, Media Communications and Psychology are complemented by the Center of Liberal Arts’ multidisciplinary curriculum in the human, social and natural sciences.
For Adjuncts
As an adjunct faculty member, you will teach classes in your field of expertise. The diverse adjunct faculty at WVPU contributes to a high-quality learning experience for students. WVPU adjunct faculty are contracted based on a course instruction agreement. Indicate your preferred faculty position in your application.
Job Opportunities
There are currently no faculty vacancies.
If you have any questions regarding an application, please contact the HR department.
At Webster Vienna Private University, we take your privacy seriously and are committed to complying with the General Data Protection Regulation (GDPR). We treat your personal information with the utmost sensitivity and respect.
We process all personal information in accordance with our Privacy Notice. This document details how we use, protect your data and uphold your rights, including the ability to access and rectify your information.
There are currently no faculty vacancies.
If you have any questions regarding an application, please contact the HR department.
At Webster Vienna Private University, we take your privacy seriously and are committed to complying with the General Data Protection Regulation (GDPR). We treat your personal information with the utmost sensitivity and respect.
We process all personal information in accordance with our Privacy Notice. This document details how we use, protect your data, and uphold your rights, including the ability to access and rectify your information.
You are invited to submit an unsolicited adjunct faculty application.
If you have any questions regarding submitting an unsolicited application, please contact the HR department.
Your privacy is important to us, and we take the General Data Protection Regulation seriously. It is our goal to be sensitive and respectful of your personal information and to adhere to all facets of the GDPR regulation. Please be aware that all personal data you provide are subject to our privacy notice.
We are looking for an ambitious and experienced new team member to lead our Admissions office in the role of:
Head of Admissions (f/m/d)
Full time (40 hours/week) — starting date: as soon as possible
The Head of Admissions leads the strategic direction and day-to-day operations of WVPU’s admissions and enrollment process. This includes designing and managing the complete applicant journey, from initial admission through to enrollment, while ensuring seamless collaboration between recruitment, academic and student support teams. The role is actively involved in recruiting efforts alongside the Marketing and Communications team, supporting the university's recruitment goals. The position holder works closely with all academic departments, faculty and student services staff to expedite and ensure the smooth transition of incoming new students.
Main Responsibilities
- Serve as the strategic and operational lead for the admissions and new student enrollment process in alignment with WVPU’s institutional goals and global positioning.
- Maximize the conversion of admitted to enrolled students by:
- Designing and continuously refining data-informed admission and enrollment strategies focusing on yield optimization and applicant engagement.
- Maintaining personalized, proactive communication with admitted students and, where appropriate, their families to guide them through decision-making and onboarding.
- Ensuring smooth coordination across units, including academic department heads, program coordinators, faculty advisors, the Language Center, the Student Resource Center and student services.
- Provide regular and ad hoc reports on the status of admitted students, identifying risks, conversion bottlenecks and opportunities for strategic adjustment.
- Advise senior leadership with fact and research based actionable insights and tailored recommendations to improve enrollment performance.
- Co-create and implement innovative, multichannel recruitment strategies in close collaboration with the Marketing and Communications team, ensuring alignment between outreach messaging and admissions processes.
- Represent WVPU at targeted local and international recruitment events, school visits, education fairs and virtual webinars to promote the university's offerings.
- Establish and maintain relationships with international school counselors, education agents and feeder institutions, offering timely information and tailored support on WVPU’s programs, admissions process and student experience.
- Connect with and make inquiries to Austrian immigration and diplomatic authorities to ensure awareness of changes or issues that may affect new students.
- Act as the admissions liaison with Webster St. Louis and other international campuses as needed, ensuring alignment on processes, data standards and system usage, particularly with the shared Admissions CRM.
- Coordinate with Webster University’s international credentials officer and academic department chairpersons regarding transfer/advanced standing credit and equivalency reviews.
- Support the admissions office in meeting with and providing campus tours to prospective students and their families, educational agents and school counselors during campus visits.
- Lead the Admissions team.
- Maintain oversight over admissions leads from international recruitment events to digital platforms, ensuring timely follow-up and accurate data tracking.
Requirements
- University degree, Master equivalent.
- 5+ years of relevant work experience in the education industry.
- Excellent and demonstrated skills to lead and manage a team of professional staff members.
- Fluent in oral and written English with excellent communication skills (verbal, written, presentation and 1:1 collaboration); knowledge of German/any other language advantageous.
- Ability to work effectively in cross-cultural settings; exemplary tact, diplomacy, interpersonal and intercultural skills to effectively liaise with both internal (university staff and students) and external (prospective students, families, etc.) stakeholders.
- Excellent knowledge of Microsoft Office, ERP/CRM and database management knowledge.
- Outstanding time management and problem-solving skills, result-driven, proactive.
- Able to meet deadlines and can handle work under pressure.
- High accuracy and attention to detail.
What We Offer
- A competitive salary: The minimum annual gross compensation for this position, amounts to 58,383.54 euros (basis 40 hours/week; all-in); with willingness for overpayment based on your qualifications and experience.
- A varied set of tasks with corresponding responsibility in an academic environment within a collegial, international and dedicated team.
- Personal and professional growth: Allocated budget for personnel development possibilities, in-house trainings, Erasmus+.
- Numerous benefits:
- Home office possibilities, work from anywhere.
- Occupational health measurements.
- December 24 and 31: an additional 2 days of holidays.
- Private Pension Fund after one year of service.
- Subsidy for public transport ticket.
- Team events and celebrations.
- Central office location: Based in the beautiful Palais Wenkheim, next to the U1 station Nestroyplatz.
WVPU is an equal opportunity employer — we are committed to a non-discriminatory employment policy and a diverse and inclusive community.
What do our employees say about WVPU.
If you would like to be part of our team in an international environment and wish to make a difference to our expanding educational enterprise, we are looking forward to receiving your complete application (CV, cover letter, certificates) online.
The applicant must have the legal right to work in Austria.
Deadline for applications: July 20, 2025
Interview dates can be set prior to the deadline.
If you have any questions regarding an application, please contact the HR department at WVPU, Praterstraße 23, A – 1020 Vienna.
At Webster Vienna Private University, we take your privacy seriously and are committed to complying with the General Data Protection Regulation (GDPR). We treat your personal information with the utmost sensitivity and respect.
We process all personal information in accordance with our Privacy Notice. This document details how we use, protect your data and uphold your rights, including the ability to access and rectify your information.
We are an equal opportunity employer and do not discriminate on the basis of race, gender, religion, sexual orientation, ethnicity, age or any other factors. The mission of the Human Resource Department is to serve as the link between prospective employees and the institution in an attempt to recruit and hire the most qualified individuals for any vacancy within the University Community.
WVPU supports professional development for all of its employees. These include both internal and external initiatives.
Faculty and Staff Members
Faculty members:
- WVPU supports its faculty to continuously develop their knowledge and expand the network.
- WVPU regards participation in an international scholarly community as a vital element of knowledge creation and dissemination.
- WVPU invites all status-track faculty to use the existing training services available. Annual performance agreements support all efforts to plan, document and later assess such efforts including, in particular, publications, participation in workshops and networks, and the presentation of original research at major discipline relevant conferences, which is supported by University travel grants.
Staff members: Biannual Feedback Dialogues support the planning of professional development activities throughout the year. Professional development days and budgets support individual training needs.
Further Training Opportunities
- Computer-based training resources: WVPU offers its faculty and staff a wealth of resources to support their work, expand their knowledge and develop professional skills through partnerships with industry leaders.
- Class audit and Tuition remission: When deemed appropriate, staff members may be permitted to audit specific, non-language oriented, graduate-level courses in addition to and outside of their working hours. Under special circumstances, staff and faculty members may be eligible for tuition remission.
- Erasmus + Mobility Program: As an active member of Erasmus+, WVPU supports opportunities for staff and faculty to participate in short-term professional development activities at partner institutions.
Every Employee is entitled to one Charity Day per calendar year.
A Charity Day is to contribute and support social causes, volunteering at a local charity, individually or as a group.
WVPU is a leading private, tuition-based university in Austria that takes social responsibility seriously.
Research needs to make a difference for it to matter. Transformative learning means engagement beyond the secure confines of the University, motivating students to lead lives of purpose. WVPU contributes to the public discourse on global issues and serves as a partner and an informal idea laboratory for corporate partners and international and non-governmental organizations with offices in Vienna.
The University encourages faculty, staff and students to confront social issues and get involved with service whenever and wherever possible. From direct community involvement to the publicly accessible events it organizes, WVPU’s sustained approach to social responsibility epitomizes its efforts to foster global citizenship.
Webster Vienna Private University (WVPU) is an equal opportunity/affirmative action employer that values diversity among staff, faculty and students and considers such diversity critical to cultivating academic excellence and achieving its mission to foster global citizenship.
WVPU has an established four-member Working Group on Equal Opportunities (WGEO) with an elected Diversity Manager serving as its chair.
The mission of the WGEO is to contribute to the expansion of equal opportunities within the WVPU community. As such, the WGEO supports the Executive Board (EB) and the Human Resources Office (HR) in communicating those principles so that all members of the community are fully informed of their rights and responsibilities as put forth in the values of WVPU’s Affirmative Action Plan for Managing Diversity and the Advancement of Women.
This will be done by promoting and reporting on the principles of diversity, inclusivity and equity, aligning with the core values of the global Webster network and the rights and obligations of global citizens.
Chryssi Tsounta
Advising and Enrollment Officer
"Picture a workplace where you encounter an exceptional atmosphere, where individuals from across the globe gather to extend a warm welcome, offer genuine smiles, provide mentoring and support, share laughter, collaborate on problem-solving, express heartfelt appreciation for your contributions, and ignite your daily drive to excel. That place is Webster Vienna Private University. Welcome!"
Mauro Ortiz
Marketing Officer
"Not only is working with and for students a rewarding experience, it is also enjoyable! Working at WVPU means working with the world as we host over 70 nationalities, which is truly a valuable opportunity to broaden your perspectives and understanding of the world."
Deidree Diño
Head of Admissions and Advising
"I’ve been in international work environments before Webster Vienna, but I’ve learned so much from my interactions with staff, faculty and students here. I strongly feel that however different we are from one another, and however frustrating that can sometimes be, we have common experiences and challenges that allow us to connect, empathize, collaborate and grow. I’ve been inspired by my colleagues and students to value diversity in every way, shape and form. I truly appreciate the opportunity to be part of this learning community, and I hope to contribute to its continuous improvement."
Jozef Batora
Full Professor of International Relations
"WVPU provides a truly global academic milieu with highly dedicated students and faculty from more than 70 countries on all continents. It is a pleasure to be able to develop my research ideas in such a stimulating environment."