Join Our Global Academic Community
Shape your future. Start your career at Webster Vienna Private University.
Webster Vienna Private University (WVPU) is a renowned educational institution in the heart of Europe, offering a vibrant academic setting shaped by a diverse community representing more than 30 nationalities. The university brings together distinguished scholars, seasoned professionals and international thought leaders to create a truly global learning experience.
Take a Webster Vienna Virtual Tour - Experience student life, learning spaces and the unique atmosphere of WVPU online.
Career Opportunities at WVPU
Webster Vienna Private University offers rewarding career opportunities for academic and administrative professionals who are passionate about contributing high-quality, student-centered education in the departments of Business and Management, International Relations, Media Communications, Psychology and Computer Science.
Adjunct faculty members bring experience and specialized knowledge to the classroom through flexible, course-based appointments, enriching the academic experience for a diverse student body.
Staff Vacancies
If you would like to be part of our team in an international environment and wish
to make a difference to our expanding university, we are looking forward to receiving
your complete application to join our team as:
Executive Assistant (f/m/d)
30-40 hours/week - starting date: November 2025
The Executive Assistant to the Executive Board maintains the efficient operation of
the Executive Board, being responsible for a variety of high-level administrative
and organizational tasks. The position holder is further involved in planning, coordinating
and delivering key aspects of projects in various areas as defined and prioritised
by the Executive Board.
Main responsibilities
- Project Management:
o independent management of projects within the area of responsibility of the Executive Board, including coordination of team activities and ensuring achievement of objectives; and
o maintain project documentation as needed. - Communication:
o support all internal and external communication on behalf of the Executive Board;
o autonomous preparation and creation of presentations, reports and other materials for internal and external stakeholders in both German and English; and
o update handbooks, policies, guidelines and other university materials. - Manage and prioritize the calendar of the Executive Board, including scheduling appointments, preparing agendas and briefings, coordinating travel arrangements and organizing related logistics such as invoices and reimbursements.
- Quality Management:
o contribute to the implementation and maintenance of Quality Management processes; - Supervise the Project Assistant in the office of the Executive Board.
Requirements
- Completed education (Bachelor equivalent);
- Minimum 5 years relevant and progressively responsible work experience in a similar position, providing high-level administrative assistance and project management support;
- Excellent command of German and solid English skills, both written and spoken is a must;
- Confident and efficient use of all common IT applications (especially Microsoft 365);
- A structured approach to work, accuracy, service orientation, as well as conscientiousness and discretion are of particular importance in this position;
- Strong organizational skills;
- Proactive approach to problem solving;
- Ability to manage multiple tasks and meet deadlines in a timely manner;
- Independent, professional, and friendly demeanour;
- A team-oriented personality; and
- Solid communication skills (verbal, written, presentation and 1:1 collaboration).
What we offer:
- A competitive salary: The minimum annual gross compensation for this position amounts to EUR 46.741,07 (basis 40 hours/week); with willingness for overpayment based on your qualifications and experience;
- A varied set of tasks with corresponding responsibility in an academic environment within a collegial, international and dedicated team;
- Personal and professional growth: Allocated budget for personnel development possibilities, in-house trainings, Erasmus+
- Life-balance:
- Flexible working hours, home office possibilities, work-from-anywhere;
- Numerous benefits:
o Occupational health measurements;
o Dec. 24 and 31: an additional 2 days of holidays;
o Private Pension Fund after one year of service;
o Subsidy for public transport ticket; and
o Team events and celebrations. - Central office location: Based in the beautiful Palais Wenkheim, next to the U1 station
Nestroyplatz.
The applicant must have the legal right to work in Austria!
Your application – please provide:
· A cover letter addressing your experience relative to the responsibilities and requirements
· A detailed curriculum vitae
· Relevant diplomas
Please send us your complete application via the online form.
Deadline for applications: Oct. 26, 2025
Please note that interview dates can be set prior to the deadline.
Webster Vienna Private University (WVPU) is an accredited private university located in Vienna’s 2nd district.
To support the daily operations of our campus facilities and reception area, we are currently looking for a versatile and motivated individual for the position of
Facility/Front Desk Officer (m/f/d)
Full-time: 40 hours/week
Start date: November 2025
Providing perspectives is important to us! We guarantee:
- A varied role in an international and collegial environment;
- Comprehensive onboarding and continuous opportunities for professional and personal development;
- Numerous benefits; and
- Team events
Your main responsibilities include:
- Preparing classrooms and adjusting furniture to meet requirements;
- Conducting inspection rounds including logging, as well as opening/closing the campus;
- Inventory and allocation of furniture; coordination and execution of small internal moves (including assembly, painting, and related tasks);
- Performing all building maintenance tasks and minor technical repairs;
- Coordinating and monitoring external cleaning staff;
- Maintaining staff kitchens and assisting with events;
- Processing incoming and outgoing mail;
- Handling purchases and orders as requested;
- Acting as fire safety officer and first aid provider;
- Performing control tasks as lift/elevator operator;
- Managing office supply orders;
- Receiving and checking deliveries responsibly;
- Carrying out regular inventory processes to ensure accuracy;
- Ensuring smooth reception desk operations during assigned hours:
a. Professional supervision of the reception area
b. Operating the telephone switchboard and handling general email inquiries
Your profile:
- Completed vocational training (technical college, BHS) or a qualification in facility management;
- Certificates as fire protection officer and lift/elevator operator; first aid training is an advantage;
- Willingness to work at the reception from 16:00 to 18:30 during semesters;
- Flexibility to occasionally work until 21:00 during events;
- Strong technical understanding;
- Reliability, independence, commitment;
- Hands-on mentality; and
- Good German and English skills (English is the working language).
Our offer:
Minimum gross monthly salary for full-time (40 hours/week, not “all-in”): €2,488.42 (14 times per year). Depending on qualifications and experience, higher pay is possible.
Additional benefits include:
- Annual public transport pass (Wiener Linien);
- Private pension scheme starting in the 2nd year of employment;
- Excellent location with great public transport connections;
- Extensive training and development opportunities;
- Health promotion initiatives;
- Staff kitchens; free coffee and tea;
- 24 and 31 Dec. are additional days off;
- Team events and outings; and
- A valid work permit is required!
Take the next step and become part of our team! We look forward to receiving your CV, a short motivation letter, and your certificates online!
Application deadline: Oct. 26, 2025 (interviews may take place before this date).
Faculty Vacancies
No available faculty positions at this time.
Adjunct Faculty Vacancies
At the moment, we do not have any open faculty adjunct positions.
Enthusiastic about joining WVPU as Adjunct Faculty? We welcome unsolicited applications for future course instruction opportunities through our online application portal.
We are an equal opportunity employer and do not discriminate on the basis of race, gender, religion, sexual orientation, ethnicity, age or any other factors. The mission of the Human Resource Department is to serve as the link between prospective employees and the institution in an attempt to recruit and hire the most qualified individuals for any vacancy within the University Community.
If you have any questions regarding an application, please contact the HR department at WVPU, Praterstraße 23, A – 1020 Vienna.
At Webster Vienna Private University, we take your privacy seriously and are committed to complying with the General Data Protection Regulation (GDPR). We treat your personal information with the utmost sensitivity and respect.
We process all personal information in accordance with our Privacy Notice. This document details how we use, protect your data and uphold your rights, including the ability to access and rectify your information.
WVPU supports professional development for all of its employees. These include both internal and external initiatives.
Faculty and Staff Members
Faculty members:
- WVPU supports its faculty to continuously develop their knowledge and expand the network.
- WVPU regards participation in an international scholarly community as a vital element of knowledge creation and dissemination.
- WVPU invites all status-track faculty to use the existing training services available. Annual performance agreements support all efforts to plan, document and later assess such efforts including, in particular, publications, participation in workshops and networks, and the presentation of original research at major discipline relevant conferences, which is supported by University travel grants.
Staff members: Biannual Feedback Dialogues support the planning of professional development activities throughout the year. Professional development days and budgets support individual training needs.
Further Training Opportunities
- Computer-based training resources: WVPU offers its faculty and staff a wealth of resources to support their work, expand their knowledge and develop professional skills through partnerships with industry leaders.
- Class audit and Tuition remission: When deemed appropriate, staff members may be permitted to audit specific, non-language oriented, graduate-level courses in addition to and outside of their working hours. Under special circumstances, staff and faculty members may be eligible for tuition remission.
- Erasmus + Mobility Program: As an active member of Erasmus+, WVPU supports opportunities for staff and faculty to participate in short-term professional development activities at partner institutions.
Every Employee is entitled to one Charity Day per calendar year.
A Charity Day is to contribute and support social causes, volunteering at a local charity, individually or as a group.
WVPU is a leading private, tuition-based university in Austria that takes social responsibility seriously.
Research needs to make a difference for it to matter. Transformative learning means engagement beyond the secure confines of the University, motivating students to lead lives of purpose. WVPU contributes to the public discourse on global issues and serves as a partner and an informal idea laboratory for corporate partners and international and non-governmental organizations with offices in Vienna.
The University encourages faculty, staff and students to confront social issues and get involved with service whenever and wherever possible. From direct community involvement to the publicly accessible events it organizes, WVPU’s sustained approach to social responsibility epitomizes its efforts to foster global citizenship.
Webster Vienna Private University (WVPU) is an equal opportunity/affirmative action employer that values diversity among staff, faculty and students and considers such diversity critical to cultivating academic excellence and achieving its mission to foster global citizenship.
WVPU has an established four-member Working Group on Equal Opportunities (WGEO) with an elected Diversity Manager serving as its chair.
The mission of the WGEO is to contribute to the expansion of equal opportunities within the WVPU community. As such, the WGEO supports the Executive Board (EB) and the Human Resources Office (HR) in communicating those principles so that all members of the community are fully informed of their rights and responsibilities as put forth in the values of WVPU’s Affirmative Action Plan for Managing Diversity and the Advancement of Women.
This will be done by promoting and reporting on the principles of diversity, inclusivity and equity, aligning with the core values of the global Webster network and the rights and obligations of global citizens.
Chryssi Tsounta
Advising and Enrollment Officer
"Picture a workplace where you encounter an exceptional atmosphere, where individuals from across the globe gather to extend a warm welcome, offer genuine smiles, provide mentoring and support, share laughter, collaborate on problem-solving, express heartfelt appreciation for your contributions, and ignite your daily drive to excel. That place is Webster Vienna Private University. Welcome!"
Mauro Ortiz
Marketing Officer
"Not only is working with and for students a rewarding experience, it is also enjoyable! Working at WVPU means working with the world as we host over 70 nationalities, which is truly a valuable opportunity to broaden your perspectives and understanding of the world."
Maida Kojic-McAndrew, LLM
Academic Services Officer
"Working as an Academic Services Officer at Webster Vienna has been incredibly rewarding. Every day, I have the opportunity to support students and faculty from diverse cultural and academic backgrounds, helping them navigate their academic journeys. The collaborative and international environment makes every challenge meaningful and every achievement shared."
Jozef Batora
Full Professor of International Relations
"WVPU provides a truly global academic milieu with highly dedicated students and faculty from more than 70 countries on all continents. It is a pleasure to be able to develop my research ideas in such a stimulating environment."