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Webster Vienna Private University (WVPU) is a renowned educational institution in the heart of Europe, offering a vibrant academic setting shaped by a diverse community representing more than 30 nationalities. The university brings together distinguished scholars, seasoned professionals and international thought leaders to create a truly global learning experience.
Take a Webster Vienna Virtual Tour - Experience student life, learning spaces and the unique atmosphere of WVPU online.
Career Opportunities at WVPU
Webster Vienna Private University offers rewarding career opportunities for academic and administrative professionals who are passionate about contributing high-quality, student-centered education in the departments of Business and Management, International Relations, Media Communications, Psychology and Computer Science.
Adjunct faculty members bring experience and specialized knowledge to the classroom through flexible, course-based appointments, enriching the academic experience for a diverse student body.
Staff Vacancies
Student Recruitment Officer (f/m/d)
Full-time (40 hours/week) - starting date: asap
As a Student Recruitment Officer at Webster Vienna Private University, you will coordinate our global outreach and student recruitment strategy. In a rapidly evolving educational landscape shaped by hybrid recruitment models, digital platforms, and increasing demand for personalized student experiences, your role will be pivotal in connecting the right students with the right programs — and ensuring they feel supported every step of the way.
Reporting to the Head of Marketing and Communication, you will work at the crossroads of recruitment, marketing and admissions — co-developing innovative strategies, building strong relationships with key recruitment partners and school counsellors and coordinate the journey of prospective students from initial inquiry through to successful enrollment.
Key Responsibilities
- Coordinate WVPU’s global student recruitment efforts, managing the full recruitment life cycle in close collaboration with the Admissions and Marketing and Communications teams.
- Drive conversion from lead to enrollment by:
- Co-designing and implementing multi-channel recruitment strategies (on site, virtual and hybrid);
- Managing a robust network of education agents, school counsellors, and recruitment partners;
- Building authentic relationships with prospective students and their families; and
- Aligning internal communications between academic departments and student services.
- Represent WVPU at local and international education fairs, high school visits, online recruitment platforms and student-facing webinars;
- Organize and host on-campus and virtual events tailored for school counselors, education agents and feeder institutions;
- Manage agent onboarding and performance, including:
- Drafting and maintaining contracts and commission agreements;
- Analyzing and interpreting conversion reports via CRM systems; and
- Performing quality control checks and partner feedback evaluations.
- Monitor global education market trends and generate regular reports on student preferences, application behavior, and conversion rates;
- Utilize respective data and analytics tools to assess the effectiveness of recruitment campaigns and refine targeting strategies; and
- Contribute to the development of personalized communications and student nurturing journeys that extend from first inquiry to matriculation.
Your Profile
- University degree, Bachelor equivalent);
- Three (3) years of relevant experience in international higher education student recruitment;
- Proven ability to coordinate with diverse stakeholders;
- Willingness to travel for work up to 50% of the time;
- Prior experience in sales is considered advantageous;
- Fluency in English (written and spoken), any other language advantageous;
- Excellent interpersonal and presentation skills;
- Strong cross-cultural awareness and ability to build rapport with international audiences;
- Proficient in Microsoft Office, CRM/ERP systems, and database management; and
- Highly organized, proactive and results-driven with strong attention to detail.
What we offer:
- A competitive salary: The annual gross compensation for this position amounts to EUR 46.500,- (all-in; basis 40 hours/week), the final salary depending on your qualifications and experience;
- A varied set of tasks with corresponding responsibility in an academic environment within a collegial, international and dedicated team;
- Personal and professional growth: Allocated budget for personnel development possibilities, in-house training and Erasmus+;
- Numerous benefits:Home office possibilities, work from anywhere;
- Occupational health measurements;
- Dec. 24 and 31: an additional 2 days of holidays;
- Private Pension Fund after one year of service;
- Subsidy for public transport ticket;
- Fun team events and celebrations.
- Central office location: Based in the beautiful Palais Wenkheim, next to the U1 station Nestroyplatz.
If you would like to be part of our team in an international environment and wish
to make a difference to our expanding educational enterprise, we are looking forward
to receiving your complete application online (CV, cover letter, certificates).
The applicant must have the legal right to work in Austria.
Deadline for applications: July 31, 2025
Interview dates can be set before the deadline.
If you would like to be part of our team in an international environment and wish
to make a difference to our expanding educational enterprise, we are looking forward
to receiving your complete application to join our team as:
Project Assistant (f/m/d)
30 hours/week - starting date: September 2025
The position holder provides efficient and responsive administrative and project-related
support, taking accountabilities for all assigned administrative tasks that are needed
to ensure and maintain a high-quality academic environment.
Main responsibilities
- Administrative support for office management of the Rectorate;
- Support for projects of the Rectorate and/or managed by the Project Coordinator;
- Event coordination and organization of the Rectorate; and
- Support for the Rectorate in a variety of administrative and organizational tasks, including internal communication.
Requirements
- Minimum completed secondary education;
- 1-2 years of relevant work experience in event organization, an assistant function or similar; ideally in an educational institution;
- Proficient in Microsoft Office Suite;
- Customer relations skills including communication, team and collaborative skills;
- Fluent in oral and written English, good German level for communication with local stakeholders for event organization is an advantage; and
- Very good communication skills (verbal, written, presentation and 1:1 collaboration).
What we offer:
- A varied set of tasks with corresponding responsibility in an academic environment within a collegial, international and dedicated team;
- Personal and professional growth: Allocated budget for personnel development possibilities, Erasmus+, etc.;
- Central office: Based in the beautiful Palais Wenkheim, next to U1 station Nestroyplatz;
- Life-Balance: Flexible working time, home office, work-from-anywhere possibilities;
- Numerous employee benefits:
- Subsidy for public transportation ticket;
- Private Pension Fund after one year of service;
- Occupational Health measurements;
- December 24 and 31: additional holidays;
- Fun team events and celebrations;
The minimum annual gross compensation for this position amounts to EUR 34.662,19 (basis 40 hours/week); the final salary depending on your relevant experience and qualification.
The applicant must have the legal right to work in Austria!
Your application – please provide:
- A cover letter addressing your experience relative to the responsibilities and requirements;
- A detailed curriculum vitae; and
- Relevant diplomas.
Please send us your complete online application.
Deadline for applications: Aug. 10, 2025
Please note that interview dates can be set prior to the deadline.
If you enjoy community building, planning and implementing events and would like to
be part of our team in an international environment, we are looking forward to receiving
your complete application as:
Jr. Student Resource Center Officer (f/m/d)
20 hours/week - starting date: September 2025
The Student Resource Center provides a diverse set of services aimed at enhancing
the student experience and strengthening retention. The focus is on being a central
contact point for interaction with the WVPU community, especially first year and study
abroad students.
Main responsibilities
- Support SRC services: planning and implementing community building events, new student orientation etc;
- Administer student forms, entry into the various databases;
- Process study abroad visa letters;
- Handle student inquiries (maintenance of student services email);
- Support internal communication, SRC’s social media channels, WVPU intranet;
- Act as a central contact point for student concerns; and
- Act as a point of contact for students while hosting extra-curricular activities, events and possible national/international trips.
Requirements
- Minimum completed secondary education;
- 1-2 years of relevant work experience; ideally in higher education;
- Customer relations skills including communication, team and collaborative skills;
- Proven cultural sensitivity and awareness;
- Open-minded approach towards young people and their development;
- Adherence to confidentiality and discrete professional interactions;
- Flexible schedule with ability to work some weekends and evenings;
- Proficient in Microsoft Office Suite;
- Fluent in oral and written English, knowledge of other languages is an asset; and
- Very good communication skills (verbal, written, presentation and 1:1 collaboration).
What we offer:
- A varied set of tasks with corresponding responsibility in an academic environment within a collegial, international and dedicated team;
- Personal and professional growth: Allocated budget for personnel development possibilities, Erasmus+, etc;
- Central office: Based in the beautiful Palais Wenkheim, next to U1 station Nestroyplatz;
- Life-Balance: Flexible working time, home office, work-from-anywhere possibilities;
- Numerous employee benefits:
- Subsidy for public transportation ticket;
- Private Pension Fund after one year of service;
- Occupational Health measurements;
- Dec. 24 and 31: additional holidays;
- Fun team events and celebrations
The minimum annual gross compensation for this position amounts to EUR 34.662,19 (basis
40 hours/week); the final salary depending on your relevant experience and qualification.
The applicant must have the legal right to work in Austria!
Your application – please provide:
- A cover letter addressing your experience relative to the responsibilities and requirements;
- A detailed curriculum vitae; and
- Relevant diplomas.
Please send us your complete online application.
Deadline for applications: Aug. 10, 2025
Please note that interview dates can be set prior to the deadline.
Faculty Vacancies
At the moment, we do not have any open faculty positions.
Adjunct Faculty Vacancies
At the moment, we do not have any open faculty adjunct positions.
Enthusiastic about joining WVPU as Adjunct Faculty? We welcome unsolicited applications for future course instruction opportunities through our online application portal.
We are an equal opportunity employer and do not discriminate on the basis of race, gender, religion, sexual orientation, ethnicity, age or any other factors. The mission of the Human Resource Department is to serve as the link between prospective employees and the institution in an attempt to recruit and hire the most qualified individuals for any vacancy within the University Community.
If you have any questions regarding an application, please contact the HR department at WVPU, Praterstraße 23, A – 1020 Vienna.
At Webster Vienna Private University, we take your privacy seriously and are committed to complying with the General Data Protection Regulation (GDPR). We treat your personal information with the utmost sensitivity and respect.
We process all personal information in accordance with our Privacy Notice. This document details how we use, protect your data and uphold your rights, including the ability to access and rectify your information.
WVPU supports professional development for all of its employees. These include both internal and external initiatives.
Faculty and Staff Members
Faculty members:
- WVPU supports its faculty to continuously develop their knowledge and expand the network.
- WVPU regards participation in an international scholarly community as a vital element of knowledge creation and dissemination.
- WVPU invites all status-track faculty to use the existing training services available. Annual performance agreements support all efforts to plan, document and later assess such efforts including, in particular, publications, participation in workshops and networks, and the presentation of original research at major discipline relevant conferences, which is supported by University travel grants.
Staff members: Biannual Feedback Dialogues support the planning of professional development activities throughout the year. Professional development days and budgets support individual training needs.
Further Training Opportunities
- Computer-based training resources: WVPU offers its faculty and staff a wealth of resources to support their work, expand their knowledge and develop professional skills through partnerships with industry leaders.
- Class audit and Tuition remission: When deemed appropriate, staff members may be permitted to audit specific, non-language oriented, graduate-level courses in addition to and outside of their working hours. Under special circumstances, staff and faculty members may be eligible for tuition remission.
- Erasmus + Mobility Program: As an active member of Erasmus+, WVPU supports opportunities for staff and faculty to participate in short-term professional development activities at partner institutions.
Every Employee is entitled to one Charity Day per calendar year.
A Charity Day is to contribute and support social causes, volunteering at a local charity, individually or as a group.
WVPU is a leading private, tuition-based university in Austria that takes social responsibility seriously.
Research needs to make a difference for it to matter. Transformative learning means engagement beyond the secure confines of the University, motivating students to lead lives of purpose. WVPU contributes to the public discourse on global issues and serves as a partner and an informal idea laboratory for corporate partners and international and non-governmental organizations with offices in Vienna.
The University encourages faculty, staff and students to confront social issues and get involved with service whenever and wherever possible. From direct community involvement to the publicly accessible events it organizes, WVPU’s sustained approach to social responsibility epitomizes its efforts to foster global citizenship.
Webster Vienna Private University (WVPU) is an equal opportunity/affirmative action employer that values diversity among staff, faculty and students and considers such diversity critical to cultivating academic excellence and achieving its mission to foster global citizenship.
WVPU has an established four-member Working Group on Equal Opportunities (WGEO) with an elected Diversity Manager serving as its chair.
The mission of the WGEO is to contribute to the expansion of equal opportunities within the WVPU community. As such, the WGEO supports the Executive Board (EB) and the Human Resources Office (HR) in communicating those principles so that all members of the community are fully informed of their rights and responsibilities as put forth in the values of WVPU’s Affirmative Action Plan for Managing Diversity and the Advancement of Women.
This will be done by promoting and reporting on the principles of diversity, inclusivity and equity, aligning with the core values of the global Webster network and the rights and obligations of global citizens.
Chryssi Tsounta
Advising and Enrollment Officer
"Picture a workplace where you encounter an exceptional atmosphere, where individuals from across the globe gather to extend a warm welcome, offer genuine smiles, provide mentoring and support, share laughter, collaborate on problem-solving, express heartfelt appreciation for your contributions, and ignite your daily drive to excel. That place is Webster Vienna Private University. Welcome!"
Mauro Ortiz
Marketing Officer
"Not only is working with and for students a rewarding experience, it is also enjoyable! Working at WVPU means working with the world as we host over 70 nationalities, which is truly a valuable opportunity to broaden your perspectives and understanding of the world."
Deidree Diño
Head of Admissions and Advising
"I’ve been in international work environments before Webster Vienna, but I’ve learned so much from my interactions with staff, faculty and students here. I strongly feel that however different we are from one another, and however frustrating that can sometimes be, we have common experiences and challenges that allow us to connect, empathize, collaborate and grow. I’ve been inspired by my colleagues and students to value diversity in every way, shape and form. I truly appreciate the opportunity to be part of this learning community, and I hope to contribute to its continuous improvement."
Jozef Batora
Full Professor of International Relations
"WVPU provides a truly global academic milieu with highly dedicated students and faculty from more than 70 countries on all continents. It is a pleasure to be able to develop my research ideas in such a stimulating environment."