Policies and Procedures 

  • WVPU Policy on remote teaching and physical presence of faculty in Spring 2021, as of Oct. 8, 2020
  • WVPU Guidance in the context of Covid-19 positive case among the student body, as of Sept. 17, 2020
  • Mandatory face-covering policy, as of Aug. 13, 2020

 

Important Communications

Message Update - May 12, 2021

Webster Vienna will once again start offering hybrid (combined on-site and remote) classes during the summer term following a strict safety protocol:

  1. You must show a negative test result to be onsite unless point 2 below applies. You can do this by:
    1. Taking a self-test on campus (supplied by WVPU, to be done in your office / first-aid room and valid for that day only)
      i. If you test positive on campus, please inform reception. We will inform the appropriate authorities immediately and we will send you home.
    2. Bringing a negative antigen test (valid for 48 hours), or
    3. Bringing a negative PCR test (valid for 72 hours)
  2. You do not have to show a negative test to be onsite if:
    1. You were infected with COVID in the past six months and can prove it (e.g. an official doctor’s notice or an official order to quarantine ‘Absonderungsbescheid’)
    2. You have already been fully vaccinated and can prove this with either:
      i.     a vaccination certificate, or
      ii.    a green pass
    3. Have received the first of two vaccination shots at least 21 days prior to being on site
  3. Safety measures implemented in the fall remain valid.
    1. Maintain social distancing (at least one meter apart)
    2. Wear FFP2 facial coverings/masks over mouth and nose
    3. Monitor for COVID-19 symptoms and stay home if you do not feel well
    4. Wash your hands frequently
    5. Disinfect surfaces and common areas after each use
    6. Each meeting room shows the maximum capacity of people allowed in the room. Please adhere to this restriction.

 

Previous Messages:

  • Update of the COVID-19 Task Force - as of April 29, 2021
  • Announcement of fourth lockdown - as of March 30 , 2021
  • Update of the COVID-19 Task Force - as of February 9, 2021
  • Update for students on distance learning - as of January 19, 2021
  • Update on distance learning and campus opening for January 2021 - as of Dec. 22, 2020
  • Message about campus closure and Spring courses – as of Dec. 4, 2020
  • Update  about 2nd lockdown - as of November 14, 2020
  • Message about 2nd lockdown - as of November 2, 2020
  • Message about hybrid teaching for Fall II and Spring – as of Oct. 9, 2020
  • Update of COVID-19 Task Force – as of September 17, 2020;
  • Message about COVID-19 Procedures - as of August 26, 2020;
  • Message about safety measures and course modality - as of August 13, 2020;
  • Message about campus opening, course evaluation for the summer term, hybrid teaching and books for fall, student survey and virtual town hall, student's FAQ - as of June 22, 2020;
  • Student update about summer classes, registration, and student services - as of April 3, 2020;
  • Student update about campus closure, Spring II classes, and online student services - as of March 20, 2020; and
  • Message about COVID-19, Spring II classes, student services, and university operations - As of March 10, 2020.

Members of WVPU COVID-19 Task Force

  • Nora Binder, Head of Human Resources
  • Jozef Bátora, Chair, University Senate 
  • Deidree Diño, Chair, WVPU Works Council
  • Johannes Pollak, Rector
  • Michael Postmann, Head of Finance and Administration
  • Mykhailo Pliatsun, President of the Student Government
  • Samuel R. Schubert, Associate Director

Links

COVID-19 FAQs for Students

 

Can I access the campus, particularly the library and labs?

Yes. The campus is open from Monday to Thursday from 9 a.m. to 5 p.m. and on Friday from 9 a.m. to 3 p.m. When coming to campus you have to follow a strict safety protocol:

  1. You must show a negative test result to be onsite unless point 2 below applies. You can do this by:
    1. Taking a self-test on campus (supplied by WVPU, to be done in your office / first-aid room and valid for that day only).
      1. If you test positive on campus, please inform reception. We will inform the appropriate authorities immediately and we will send you home.
    2. Bringing a negative antigen test (valid for 48 hours), or
    3. Bringing a negative PCR test (valid for 72 hours)

  2. You do not have to show a negative test to be onsite if:
    1. You were infected with COVID in the past six months and can prove it (e.g. an official doctor’s notice or an official order to quarantine ‘Absonderungsbescheid’)
    2. You have already been fully vaccinated and can prove this with either:
      1. a vaccination certificate, or
      2. a green pass
    3. Have received the first of two vaccination shots at least 21 days prior to being on site

  3. Safety measures implemented in the fall remain valid.
  • Maintain social distancing (at least one meter apart)
  • Wear FFP2 facial coverings/masks over mouth and nose
  • Monitor for COVID-19 symptoms and stay home if you do not feel well
  • Wash your hands frequently
  • Disinfect surfaces and common areas after each use
  • Each meeting room shows the maximum capacity of people allowed in the room. Please adhere to this restriction.

The library is open but you have to book an appointment beforehand by sending an e-mail to info@webster.ac.at. The psychology lab facilities can also only be accessed if you arrange a visit with the Psychology Department.

 

Will all classes be available as hybrid (on-site as well as remote)?

We have asked all faculty to teach on site in the summer and with few exceptions most have agreed. Thus, classes will be held on site unless specifically written as REMOTE on Courses@WVPU. For the fall semester all classes will be held on site. Where necessary, those courses will also be streamed to accommodate students who cannot enter the country.

 

What is the World Classroom (Canvas)?

All classes that meet face-to-face have a course home page in World Classroom (aka Canvas). WVPU uses World Classroom as online platform to enhance learning in traditional classes. Some of the features your instructor may choose to include are email messaging, discussion boards, grades, uploaded reference materials and slides, quizzes, and online syllabi, etc.

You can log in directly at https://worldclassroom.webster.edu/login/ or access your courses via the student tab in connections at https://connections.webster.edu.

For additional information on how to use World Classroom please visit the following useful links:

  • World Classroom: Online Course Tour (Note: Not all features may be used for your classes)
  • World Classroom FAQS: Find the answers to your specific World Classroom questions through the FAQ site. The site is searchable by keyword and contains step-by-step instructions on how to perform many common functions in World Classroom.

 

How do I access my class online?

Login to http://worldclassroom.webster.edu using your webster.edu / Connections user ID (first part of your webster.edu email address) and password. For example, user id: ‘bobsmith45’ and password: ‘password’.

 

What is my Connections ID?

It is an ID that is assigned to every Webster student, staff, or faculty. It provides access to most of our electronic systems, including e-mail, Office 365, Adobe Cloud and the Connections web portal. Example: If your Webster email address is johndoe123@webster.edu, your Connections ID would be johndoe123.

For more information, please see: Connections FAQs
To access connections: connections.webster.edu

 

How do I reset my Connections password?

Connections passwords are managed by Office 365. Your Connections password will always be the same as your Office 365 password. To reset your Connections password, go to the Office 365 password reset page here.

 

What do I do if the online access doesn’t work/ if my courses don’t appear in the World Classroom (Canvas)?

Communicate with your instructor and department coordinator by email.

 

Is there an App I can use on my mobile device?

Yes. Apps are available for iOS and Android at their respective stores, called Canvas Student. User Guides are available at https://community.canvaslms.com/docs/DOC-4048. There is also an App for ZOOM if you feel you need it also available at the respective stores.

 

Can I initiate online meetings?

Yes. Zoom is available to students, faculty, and staff at webster.edu/zoom. Zoom provides a robust cloud-based solution for audio and video conferencing, online meetings, breakout room options, chat, and collaboration.

 

How do I join a ZOOM meeting / How do I participate in a live lecture via the online platform?

When instructors decide to offer live lectures online, you will see links inside your course’s World Classroom page. 

 

What I do if I have no wifi or audio/video technology on my computer?

You have two options. You can dial-in directly via a toll-free number in your country or you can join through the WebEx app on your phone. For dial-in in Austria, the toll-free number is 0800-29-7266. You will need the Access Code for the meeting, which will be included in the meeting invitation.

 

 I don't know how ZOOM works -- how can I learn?

Webster University offers detailed information and tutorials

 

How do I register for courses?

Students should complete the Registration Sheet and submit it to their advisor for signature and approval. Due to access and mobility restrictions, signatures may be electronic, and approvals confirmed by email. Once signed, the student should forward the Registration Sheet to their Department Coordinator to be enrolled.

 

How do I drop a course from my schedule?

Send a list of the courses you wish to drop to your departmental coordinator who will forward it for processing. Drop requests can be submitted until Friday of week 1 .

 

How can I get my books for my spring classes?

Textbooks and other printed materials required for Webster Vienna coursework are complementary with tuition. To collect these materials, you have to come to the Textbook Service located on the 4th floor. Please make an appointment by email: benjamin.fasching-gray@webster.ac.at. Please bring your student card, the course name, and number as well as the name of the course instructor to help us make sure you get the right books. Please wear a mask and keep your distance while waiting on line. If the service is not available, please ask at the library front desk.

If you are not able to attend classes on campus due to visa issues, travel restrictions, or other limitations but will join remotely, we ask you to plan to order your books from your preferred suppliers. The university will reimburse you for all approved book purchases. To find out which book(s) you need to order, check the syllabi for your classes here.

Our librarian Benjamin Fasching-Gray recommends that students in Vienna order from Facultas (www.facultas.at), but if you are in your home country you may order from any vendor you prefer. Booksellers that serve local universities may have your books in stock. The university will reimburse you for all approved book purchases.

To request reimbursement for your textbooks, please:

  1. Fill out the reimbursement form;
  2. Send the form to your advisor for approval; and
  3. Send the approval email from your advisor, the form, and the invoice/proof of payment for the book to finance.students@webster.ac.at after the end of the first week of the term (after add/drop period is over). You will be refunded in full via bank transfer within seven working days upon submission of your request for reimbursement.

 

I am a study abroad student. Who do I contact for information related to study abroad activities?

Related questions can be addressed to our Student Resource Center by email at student.services@webster.ac.at.

 

Will thesis defenses happen on campus? What happens if I can still not come to Vienna?

Thesis defenses can be scheduled on campus at any time through your department coordinator. However, if you still face travel or visa restrictions, your thesis defenses may be conducted via video conference. Your departmental coordinators will arrange and communicate the necessary details.

 

I have been awarded a Webster Vienna Training Scholarship (WVTS) . What if I face travel restrictions?

If you cannot come to Vienna due to travel or visa issues, please inform the finance office immediately at finance.students@webster.ac.at. In this case, you will not be able to receive the WVTS and your scholarship will be given to someone else. If you have to leave Vienna during the semester due to unforeseen reasons, you will be credited with the scholarship to your student account for the actual time you worked.

 

What do I do if my travel is disrupted or I am in quarantine and I am unable to join classes?

Please inform your instructor. You can continue to participate in the class remotely via the online components.

 

What if I cannot attend courses in person due to restrictions by the local or national government in my country/or in Austria?

Current students with valid residence permits should be able to return to Austria and begin courses on campus any time.

Newly-admitted students who are not able to travel to Austria due to government restrictions or delays with entry visas / student residence permits will still be able to start their programs on time through WVPU’s remote/online platforms and electronic communication with their professors. If you have specific concerns or questions related to this subject, please email us at admissions@webster.ac.at.

 

How can I request my official documents (Certificate of Enrollment, “Studienblatt” and Proof of Performance)?

You can submit your request for official documents via email to the Registration Officer, Ms. Petra Bocus-Thurn and she will send you an electronic copy. Please make sure to use your webster.edu email address and to include your student ID number.

Please note that WVPU does not issue official transcripts. To order your official transcript please go to http://www.webster.edu/academics/transcripts.html

 

Can I still submit my application for my student residence permit while the Austrian government restrictions are in place?

Yes. Residence permit applications must be submitted in writing before your current residence permit expires. You can submit your application and all documents you have available to post@ma35.wien.gv.at or by post.

The Austrian immigration authorities are regularly updating their procedures to meet growing demand. Please visit this website for the latest information on residence permit application procedures. However, for the remainder of the term courses will only be offered remote. 

New students submitting their first student residence permit application need to make an appointment at the Austrian consulate of their country or region. Please visit your consulate’s website for more information on it’s opening and appointment system. New students coming from countries that do not face travel restriction and do not require a visa to enter Austria can schedule an appointment to submit their first-time student residence permit application.

 

I'm outside of Austria, and my student residence permit is still valid. Will I be allowed to travel to Austria?

Yes. If your student residence permit is still valid, you will be able to enter Austria. If your country is subject to pandemic-related travel restrictions, you will need to provide a negative COVID-19 test (taken within 4 days of your travel) or adhere to a strict 10-day quarantine. However, all our courses will be offered remote only for the remainder of the calendar year. Please check your Webster mail and our website frequently. 

 

I'm outside of Austria, and I applied for my student residence permit extension in writing. My current student residence permit expired. Will I be allowed to travel to Austria?

Please contact student.services@webster.ac.at for guidance.

 

I need a Certificate of Enrollment for my application to extend my student residence permit. What do I do?

As long as Webster Vienna’s campus is closed, you can submit your request for official documents via email to the Registration Officer, Ms. Petra Bocus-Thurn and she will send you an electronic copy. Please make sure to use your webster.edu email address and to include your student ID number.

 

I think that I may have the COVID-19 Virus. What should I do?

Please follow the procedure outlined in WVPU Guidance in the context of Covid-19 positive case among the student body.

 

If I have general questions in English about COVID-19, who should I ask?

The Austrian Agency for Health and Food Safety (AGES) offers a hotline to provide information on the virus, which can be reached at 0800 555 621.