Registration and Payment

 

How much to pay

Registration for courses is a prerequisite of the correct calculation of the tuition charges.

Please make sure to register for courses as soon as possible so that your financial statement can be delivered in time. There are official registration periods (more information from the academic departments) for each semester. Please use them. You are allowed to change your registration during the first week of a term, but please note that the purpose of this week is not to start your registration. From the Academic Year 2019-2020 onwards we charge EUR 100 for late registration, that is registration after the last Friday before the semester/term starts (this does not apply to changes, adds and drops and new students).

Official statements about tuition fees can be created on the next day after registration for courses and sent to the student´s Webster e-mail address*. In case a statement is not delivered, the student can request it sending an e-mail to: finance.students@webster.ac.at. It is the student´s responsibility to obtain the information about the payable fees, the receipt of the statement is not a prerequisite for the payment by the deadline.

* The first statement of new coming students will be sent to their private email address provided to the Admission´s Office.

We have the below three main billing periods. Statements for the specified semester/term are available starting from the below dates:

  • Summer Term: around the second week of May each year
  • Fall Semester: around the second week of July each year
  • Spring Semester: around the second week of December each year

Only statements are created and delivered automatically. Invoices can be requested if necessary (for example for the sponsoring company etc.) from the Finance Office.

How to pay

The tuition fee is payable on a semester basis per bank transfer.

Webster Vienna Private University offers the possibility to split the payments in installments during the main semesters (excluding summer terms) according to the Payment Models described below.

Students paying the full amount upfront can pay directly to our bank account (indicated below) without sending an application.

Students who want to split the payment need to apply for one of the installment payment models sending an email to finance.students[at]webster.ac.at. Students who applied for a payment plan will receive per email a personalized payment plan with the payment deadlines and amounts. Please apply for the payment plan as soon as possible, ideally right after you register for courses.

If you register for courses after the first day of the semester, you will be automatically on the Full Payment Model, meaning that you may not pay in installments.

Changes of credit hours and related tuition fees will be adjusted after the add/drop/withdrawal period and at the end of the semester. Refunds will be credited to the student accounts during the first week of the coming semester.

Please note that the selected Payment Model may not be changed during the semester.

Payment Models

Webster Vienna Private University offers two installments Payment Models (50-50 and monthly installments) for current and new students from a minimum enrollment of 9 US credits/semester for Undergraduates or 6 US credits/semester for Graduates

General description of Payment Models

Payment Model Full 50-50 Installment
Deadline Amount Amount Amount
First month 100% 50% 40%
Second month     15%
Third month     15%
Fourth month     15%
Fifth month   50% 15%

 

  • The Austrian Student Union fee is payable with the first installment.
  • Payment Plan Fee is payable with the last installment.
  • Scholarships, grants, and discounts are deducted from the first installment.

 

Full Payment Model

An application is not needed for this Payment Model. If you are on this Payment Model, you pay the whole semester tuition fees (100%) at the beginning of the semester on or before the Friday before classes start.

 

50-50 Payment Model

An application is required for this Payment Model.

The student needs to be registered for a minimum of 3 courses/semester (Undergraduate) or 2 courses/semester (Graduate) to be eligible for this payment model.

If you are on this Payment Model, you pay 50% of the tuition cost of the semester at the beginning of the semester on or before Friday before the courses start. After this you pay the other 50% at the end of the semester, i.e. in December in Fall semester or in May in Spring semester.

In case you choose the 50-50 or installment payment option, we charge a Payment Plan Fee. The fee is payable with the payment of the last installment

The ASU fee is payable with the first installment.

The Payment Plan Fee is payable with the last installment.

Scholarships, grants, and discounts are deducted from the first installment.

 

Installment Payment Model

An application is required for this Payment Model.

The student needs to be registered for a minimum of 3 course/semester (Undergraduate) or 2 courses/semester (Graduate) to be eligible for this payment model.

If you are on this Payment Model, you pay 40% of the Tuition cost of the semester at the beginning of the semester on or before the Friday before classes start. After this you pay 15% in each month (Sept, Oct, Nov, Dec in Fall semester; Feb, March, April, May in Spring semester).

In case you choose the 50-50 or installment payment option, we charge a Payment Plan Fee. The fee is payable with the payment of the last installment.

The ASU fee is payable with the first installment.

The Payment Plan Fee is payable with the last installment.

Scholarships, discounts are deducted from the first installment.

Important information:

  • The Summer Term is excluded from these models. In summer term each student has to pay 100% tuition upfront until the Friday before the start of summer term classes.
  • For students who enroll only in the second term of a semester (Fall 2 or Spring 2), the deadline for payment will be the week before the start of the term. They will need to pay the full tuition of the term upfront; the 50-50 and Installment Payment Model is not available for them.
  • Students on the 50-50 or installment payment plan who fail to pay the last installment in a semester will not be allowed to register for courses in the next semester, or if they are registered they will be dropped during the first week of courses.

Payment Plan Fee

  Undergraduate Enrollment Graduate Enrollment
Model  Full Time Part Time Overload 2 Courses 3 Courses 4 Courses
 50-50  €100  €60  €100  €50  €70  €90
 Installments  €120  €70  €120  €60  €80  €110

 

Payment Deadlines 

Payment Deadlines for Fall Semester 2020

Undergraduate:

  • Full payment: August 21st, 2020
  • 50-50: First 50% August 21st, 2020; Second 50% December 4th, 2020
  • Installments model: 40% August 21st, 2020; 15% September 15th, 2020; 15% October 15th, 2020; 15% November 15th, 2020; 15% December 4th, 2020.

Graduate:

  • Full Payment: August 14th, 2020
  • 50-50: First 50% August 14th, 2020; Second 50% December 4th, 2020
  • Installments model: 40% August 14th, 2020; 15% February 28th, 2020; 15% March 31st, 2020; 15% April 30th, 2020; 15% December 4th, 2020.

Payment for Fall II Term:

For part-time student taking Fall II courses only

  • Graduates: October 16th, 2020
  • Undergraduates: October 23rd, 2020

Payment Deadlines for Spring Semester 2021

Undergraduate:

  • Full payment: January 8th, 2021
  • 50-50: First 50% January 8th, 2021; Second 50% May 7th, 2021.
  • Installments model: 40% January 8th, 2021; 15% February 15th, 2020; 15% March 15th, 2020; 15% April 15th, 2020; 15% May 7th, 2021.

Graduate:

  • Full Payment: December 21st, 2020
  • 50-50: First 50% December 21st, 2020; Second 50% May 7th, 2021.
  • Installments model: 40% December 21st, 2020; 15% February 15th, 2020; 15% March 15th, 2020; 15% April 15th, 2020; 15% May 7th, 2021.

 

Payment for Spring II Term:

For part-time student taking Spring II courses only

  • Graduates: March 12th , 2021
  • Undergraduates: March 12th , 2021

 

Payment Types

 

The ONLY accepted payment form is bank transfer.

Bank transfer

Please note that ALL bank transfers must indicate the International Bank Account Number (IBAN code), the student's full name, student ID and semester/term. Transfers from a country outside of Austria will need to show the Bank Identifier Code (BIC code) in addition to the IBAN code. Payment sheets are available in the Finance Office.

Webster Vienna Private University Connection Information:

ERSTE BANK
Am Belvedere 1, 1100 Vienna, Austria

IBAN Code: AT47 2011 1310 0310 1197
BIC/SWIFT Code: GIBAATWW

Direct Debit Order

You can submit a Direct Debit Form to finance.students@webster.ac.at and we will debit your account on the payment deadlines with the amounts confirmed in your personal payment plan. The form is available in both German and English. The German form must be submitted in order for the bank to process the payment, so if you choose to fill out the English form please also include the completed German form in the email.

Refund Policy

Students can drop courses and get 100% tuition refund until the end of first week of the course. The drop deadline is published in the academic calendar. Course cancellations after this deadline are withdrawals; refunds for withdrawals are available according to the below table:

  Deadline 16-Week Course (semester) REFUND 5, 8, or 9-Week Course (term) REFUND 3-Week (May term)
Add Friday of Week 1 --   -- First day of class
Drop Friday of Week 1* 100% 100% Day 2 of class: 100%
Withdrawal Friday of Week 2* 75%  50% Day 3 of class: 0%
Withdrawal After Refund Deadline: Varies** 0% 0% 0%

 

* In case courses begin later than week 1, the deadlines for drop/withdrawal are extended to the end of the first and respectively second week of the first session.

** This has no effect on the deadlines by which students may withdraw from courses, which remains as indicated in the Course Withdrawal sections of Webster University's undergraduate and graduate catalogs up to and including the Friday of the 6th week of an 8- or 9-week course and the Friday of the 12th week of a semester course.

 

Official Documents

Certificate of Enrollment

The Certificate of Enrollment is an official document stating that you are an active student for the current term and is therefore a confirmation of your attendance.

The following documents (two originals of each) will be available on the first day of classes for both graduate and undergraduate students, as well as incoming students in Term 2:

  • Student data protocol (Studienblatt)
  • Proof of performance (Sammelzeugnis) – only for returning students
  • Certificate of Enrollment (Inskriptionsbestätigung)

One document package will be produced for each registered student and can be picked up at the front desk against a signature as of the first day of the semester according to the academic calendars published on our website. Students on financial or admissions holds will not be permitted to pick-up their documents.

Reasons you might need a Certificate of Enrollment:

  • Insurance during semesters
  • Transportation pass
  • Visa renewal
  • Anywhere you need official proof that you are an enrolled student

Re-issuance of documents:

If a student needs any of the above documents issued again, they can request it using the request form available online. Copies of the official documents will be issued against a fee, as per the list below:

Price List of Documents
Type of Document Fee in EUR
Proof of Performance (copy) 25
Graduation Attestation (copy) 25
Diploma (copy) 50
Diploma Supplement 50
Verification of Copies 25
Miscellaneous 25

 

Please submit your request via email to Petra Bocus-Thurn (Petra.Bocus-Thurn@webster.ac.at) or in person at the Front Desk and make the payment to the university's bank account. Upon receipt of payment and having made sure that there is no hold on your student account, we will then issue the requested document.

Official Transcripts

Official transcripts may only be requested online. You will find three methods to request official transcripts – option 3 (in person) is only available at the St. Louis campus.

A per transcript fee of USD 10-- is charged and needs to be paid to St. Louis. Please be aware that transcripts are only issued upon verification of student account clearance.

 

Reimbursement - Online Courses

Students must register with a faculty advisor at Webster Vienna and pay the Vienna tuition rate.

To request reimbursement of expenditures made for textbooks in an online course, please refer to the form on our website. Please submit the completed form to your advisor for approval after the add/drop period is over.

 

Collection

Webster Vienna Private University reserves the right to withhold any official documents and refuse enrollment for future terms for students who owe a balance until tuition and fees are paid. In the event a student account is referred to an external collection agency, the student will also be responsible for additional fees related to the collection process.

 

Vienna Study Abroad students to other Webster campuses

 

Vienna students attending other Webster campuses register and pay Webster Vienna tuition fees as follows:

  • UG: for the duration of 5 terms (or 6 if the 6th term is Fall II or Spring II of an Academic Year)
  • G: for the duration of 2 terms (or 3 if the 3rd term is Fall II or Spring II of an Academic Year)
  • Other fees (material or lab fees) are to be paid at the campus of attendance, during the indicated period.

Please be aware that there are academic restrictions related to the duration of studies abroad including the Austrian Accreditation of Webster Vienna Private University if you seek Austrian accreditation of your degree. Please check with your advisor.

Contact the Finance Office
For questions on financial matters contact the Finance Office:

finance.students@webster.ac.at
+43 (0)1 - 269 92 93 – 0

Office Hours: Mo-Th 10:00 – 11:30 & 14:00-16:00 or per appointment.

To schedule an appointment please send an e-mail to finance.students@webster.ac.at