Faculty Guidance

WVPU believes that academic freedom and professional integrity are essential to the success of the university and its students. In order to foster a greater understanding of academic policies and principles, faculty are asked to consult the Faculty Guidance webpage regarding the below topics. As a matter of principle, all academic issues, disputes, and inquiries are to be addressed and resolved at the point of origin where possible, i.e. between an individual student and faculty member. Where questions or concerns remain, the respective department head is responsible for addressing unresolved issues. Please note that this guide is based on the university's Academic Policies.

In alphabetical order

Academic Honesty

If a student cheats, plagiarizes or commits any other act of academic dishonesty, the first order of business is to see if you can resolve the matter with the student by failing the assignment or class. Once you have decided on a course of action, please inform your department head via email and copy the address cheat.report@webster.ac.at (for record-keeping only) with the following information: faculty and student name, ID, course information (prefix, number, title, and section), type of issue (cheat, plagiarism) and assignment (test/paper/project), percentage of grade, score issued, and how you resolved the matter.

Email communications

Faculty should communicate with students through their webster.edu or webster.ac.at email addresses for all official correspondence. Students are requested, but not required, to do the same.

Grading Scales and Entry

Instructors should grade in-class assignments within two weeks of scheduled submission deadlines (see Study and Examination Guidelines). Final course grades should be entered online (see instructions here) within one week of the end of the term.

Incompletes (I): Incompletes should only be used when the course spans multiple terms, such as in graduate thesis courses. Students should be graded according to the work they have submitted. If a student did not provide enough coursework to pass the course by the grading deadline, instructors should assign a grade of (F) and not an Incomplete. Please make sure that your students are informed of this and that a failing grade could lead to dismissal from the university.

A grade of Incomplete (I) may be assigned by the instructor in situations where the student has satisfactorily completed major components of the course and has the ability to finish the remaining work without re-enrolling. The instructor determines the appropriateness of an Incomplete, establishes the remaining requirements, and determines a deadline for course completion. These requirements for resolution of an Incomplete are documented with an Incomplete Grade Report via Connections. Under no circumstances may the deadline exceed two terms. After two terms, any remaining I grades will be converted to a failing degree (ZF).

Grading Scale: Instructors determine both the grading scale and the components of the evaluation. Please find below examples for both undergraduate and graduate grading scales. Please note that these are only examples. You are not required to use these scales.



A 93+   C 73-76.99
A- 90-92.99   C- 70-72.99
B+ 87-89.99   D+ 67-69.99
B 83-86.99   D 63-66.99
B- 80-82.99   F < 63
C+ 77-79.99      



A 93-100   B- 80-82
A- 90-92   C 70-79
B+ 87-89   F < 70
B 83-86      


Guidelines for the Scheduling and Rescheduling of Examinations (including make-up exams)

Please review WVPU's Guidelines for the Scheduling and Rescheduling of Examinations for further information about the university's policy on examinations.

Mid-Term Progress Reports

Faculty are kindly asked to submit Mid-Term Progress Reports for students who are not adequately fulfilling the required coursework to Ms. Maida Kojic-McAndrew, via email.


Faculty are responsible for proctoring examinations. Where proctoring support is necessary, faculty should address all requests to the respective department head. For further details, please see Part 2 of the above Guidelines for Scheduling and Rescheduling of Examinations.

Remote Teaching and Physical Presence of Faculty in Fall 2020

For faculty members who may be at high risk or have serious concerns about the risks associated with being physically present at the campus due to COVID-19, kindly refer to the WVPU Policy on Remote Teaching and Physical Presence of Faculty in Fall 2020.

Rescheduling Class Sessions / Public Holiday Policy

All canceled class sessions are rescheduled in order to fulfill the necessary contact hours. When rescheduling a class session, please contact Facility (facility@webster.ac.at) to secure an appropriate room at an available time. Class sessions missed as a result of public holidays are also rescheduled.

Special studies (e.g. directed, independent, internships)

Academic department heads are responsible for creating and registering independent studies, directed studies, internships, or any other special studies. While students are entitled to request such courses, the ultimate responsibility for approval rests with the respective department head. Once such a course is approved, the respective department head sends an email with course, faculty, and student information to the Academic Services Officer (maida.kojic-mcandrew@webster.ac.at), who then enters or changes a course based on the communication from the department head.

Student Assistance and Disability Accommodation

For students requiring special academic assistance or disability accommodation, faculty are kindly asked to refer to the Learning Support Services page for details.

Student Attendance

Student Attendance: The faculty should take attendance by using the Attendance feature of WorldClassroom in order to verify enrollment data. This is very important for the first sessions while students can still add and drop courses. Students who do not attend the first week’s sessions of any fully booked course (maximum registrants) and do not communicate their absence to the instructor will be dropped from the course to free up space for those desiring to register for that course. If this happens (no show and no prior communication), please immediately send an email to the registrar, Ms. Maida Kojic-McAndrew, (maida.kojic-mcandrew@webster.ac.at).

Student Course Evaluations

Webster University has established a systematic procedure for administering course evaluations in classrooms worldwide that are important for the university, its faculty, and students. At the end of each course, students are asked to evaluate the respective faculty member and relevant coursework. Faculty are asked to leave the room while students complete the evaluations. These evaluation forms are to be found in the respective faculty member's mailbox. New faculty members undergo an additional student evaluation during the third week of classes.

Student Enrollment Status

Student Enrollment Status can refer to the Add, Drop, and Withdrawal Policy and Academic Probation and Dismissal.

Study and Examination Guidelines

For university policy regarding course assessment, scheduling norms and grading standards, please see the Study and Examination Guidelines.

Use of Canvas and remote teaching responsibilities

All WVPU faculty (employed or adjunct) should be prepared to deliver courses remotely, if necessary, via the university's online teaching platform in order to provide access and distance learning opportunities to students who may be in different locations. WVPU provides the instructor with all necessary access credentials and online tutorials to use its online environment. Adjunct faculty are responsible to provide for their own physical facilities and technical equipment. The university reserves the right to shift any course to an online/remote/or hybrid format at any time.


When your course is full, students still wishing to join can be waitlisted (by their respective department coordinators) and added if/when space opens. To see a full course roster, including waitlisted students, use the “Class Lists” feature in Connections as usual and make sure to select the “Include Wait Listed” button to the right. All students will then be listed in the roster; students who are waitlisted show “W/L” in the status column, all others will show “R”.