WVPU believes that academic freedom and professional integrity are essential to the success of the university and its students. In order to foster greater understanding of academic policies and principles, faculty are asked to consult the Faculty Guidance webpage regarding the below topics. As a matter of principle, all academic issues, disputes and inquiries are to be addressed and resolved at the point of origin where possible, i.e. between individual student and faculty member. Where questions or concerns remain, the respective department head is responsible for addressing unresolved issues. Please note that this guide is based on the university's Academic Policies.
- Academic Honesty
If a student cheats, plagiarizes or commits any other act of academic dishonesty, the first order of business is to see if you can resolve the matter with the student by failing the assignment or class. Once you have decided on a course of action, please inform your department head via email and copy the address firstname.lastname@example.org (for record keeping only) with the following information: faculty and student name, ID, course information (prefix, number, title, and section), type of issue (cheat, plagiarism) and assignment (test/paper/project), percentage of grade, score issued, and how you resolved the matter.
- Email communications
Faculty should communicate with students through their wesbter.edu or webster.ac.at email addresses for all official correspondence. Students are requested, but not required, to do the same.
- Student Course Evaluations
Webster University has established a systematic procedure for administering course evaluations in classrooms worldwide that are important for the university, its faculty and students. At the end of each course, students are asked to evaluate the respective faculty member and relevant coursework. Faculty are asked to leave the room while students complete the evaluations. These evaluation forms are to be found in the respective faculty member's mailbox. New faculty members undergo an additional student evaluation during the third week of classes.
- Student Attendance
Faculty should take attendance by using the Attendance feature of WorldClassroom in order to verify enrollment data. This is very important for the first two and three weeks while students can still add and drop courses. Students who do not attend the first week’s sessions of any fully booked course (maximum registrants) and do not communicate their absence to the instructor will automatically be dropped from the course to free up space for those desiring to register for that course. If this happens (no show and no prior communication), please immediately send an email to the registrar, Ms. Whitney Isaacs (Whitney.Isaacs[at]webster.ac.at)
- Student Assistance and Disability Accommodation
For students requiring special academic assistance or disability accommodation, faculty are kindly asked to refer here for details about the university's Learning Support Services.
- Rescheduling Class Sessions / Public Holiday Policy
All cancelled class sessions are rescheduled in order to fulfill the necessary contact hours. When rescheduling a class session, please contact Facility (email@example.com) to secure an appropriate room at an available time. Class sessions missed as a result of public holidays are also rescheduled.
- Student Enrollment Status (Add/Drop, Withdrawal, Course Requirement Waiver)
For all relevant information on student enrollment status please see here.
- Study and Examination Guidelines
For university policy regarding course assessment, scheduling norms and grading standards, please see the Study and Examination Guidelines.
- Special studies (e.g. directed, independent, internships)
Academic department heads are responsible for creating and registering independent studies, directed studies, internships, or any other special studies. While students are entitled to request such courses, the ultimate responsibility for approval rests with the respective department head. Once such a course is approved, the respective department head sends an email with course, faculty, and student information to the Academic Services Officer (firstname.lastname@example.org), who then, in turn, communicates all relevant information to the Registrar (email@example.com). The Registrar will only enter or change a course based on a communication from the Academic Services Office.
- Guidelines for the Scheduling and Rescheduling of Examinations (including make-up exams)
Please review WVPU's Guidelines for the Scheduling and Rescheduling of Examinations for further information about the university's policy on examinations.
- Grading Scales and Entry
Instructors should grade in-class assignments within two weeks of scheduled submission deadlines (see Study and Examination Guidelines). Final course grades should be entered online (see instructions here) within one week of the end of the term.
Incompletes (I): Incompletes should be used sparingly and only when a student has completed most of the required coursework and agreed to deliver the remaining components in a short and manageable timeline. In order to ensure fairness and equality for students that deliver their work on time, students should turn in all missing work by the end of the last week of the term and not be awarded Incompletes in lieu of earning failing grades. If a student did provide enough coursework to pass the course by the grading deadline, instructors should assign a grade of F and not an Incomplete. If they delivered partial work, they should be given the grade they earned according to the same scale as all other students in the class. Please make sure that your students are informed of this and that a failing grade (F) could lead to dismissal from the university.
Grading Scale: Instructors determine both the grading scale and the components of evaluation. Please find below examples for both undergraduate and graduate grading scales. Please note that these are only examples. You are not required to use these scales.
- Mid-Term Progress Reports
Faculty are kindly asked to submit Mid-Term Progress Reports for students who are not adequately fulfilling the required coursework to Whitney Isaacs via email.
Faculty are responsible for proctoring examinations. Where proctoring support is necessary, faculty should address all request to the respective department head. For further details, please see Part 2 of the above Guidelines for Scheduling and Rescheduling of Examinations.