Academic policies are designed to provide the highest quality education and service to students. Our policies are based on both the American and Austrian education systems. General baseline policies may be found in the Student Handbook and the undergraduate and graduate catalogs. Supplemental Austrian policies† may be found in the WVPU Constitution, Study and Examination Guidelines of Webster Vienna Private University, and Thesis Guidelines for Students at Webster Vienna Private University.
Topics of interest in alphabetical order:
Academic Load Status (full vs. part-time): Specific rules may apply in Austria with regard to student visas and their extension. See the Academic Load and Student Classification sections of the undergraduate catalog or the Course Load Guidelines section of the graduate catalog.
Academic Overloads: Students can take a maximum number of courses or credit hours in any given semester or term. If they wish to exceed this limit, they need to seek permission for the academic overload from the Office of the Director. Please see the WVPU Policy on Course and Credit Overloads.
Academic progress: Students are expected to maintain a minimum GPA. Graduate students, see the Academic Progress section of the graduate catalog. Undergraduates, see WVPU Policy on academic probation and dismissal.
Add, drop, and withdrawal policy: See WVPU’s page on course Add, Drop, and Withdrawal. See the Attendance policy below for WVPU-specific information on automatic drops.
According to the WVPU Add, Drop, and Withdrawal policy, course withdrawals are allowed up to and including week 6 of term courses and week 12 of semester courses. In case of documented extenuating circumstances, students may request a late withdrawal, by submitting the Late Withdrawal Request Form to the Academic Services Officer (ASO), Ms. Maida Kojic-McAndrew (firstname.lastname@example.org). Decisions are to be made by the respective department head and communicated to the ASO for record-keeping.
Archival/retention of student work: See sections 4.7 and 4.8 of the Study and Examination Guidelines of Webster Vienna Private University.
Attendance: The instructor sets attendance requirements and students are expected to actively participate in all of their scheduled courses. See the respective attendance sections of the undergraduate and graduate catalogs. Students who do not attend the first session of any course and do not communicate their absence to the instructor prior to the first session will be automatically dropped from the course to free up space for those desiring to register for that course.
Email communication: Students are requested to communicate with faculty and staff via the respective faculty or staff members’ official email address, of which two official domains (webster.edu and webster.ac.at) are valid. See Candidate/Connections/Email Accounts sections of the undergraduate and graduate catalogs for setting up official student accounts.
Exams (rescheduling and make-up exams): The rescheduling of exams is the responsibility of the respective academic department head. See sections 5.3 and 5.4 of the Study and Examination Guidelines of Webster Vienna Private University.
Grading appeals: See section 3, Course assessment appeals, of the Study and Examination Guidelines of Webster Vienna Private University.
If a solution cannot be found in consultation with the instructor or, subsequently, the respective department head within a three month period, students may submit a formal appeal to the Examination Committee at academic.appeals[at]webster.ac.at. The student is expected to provide all the necessary materials (graded work, term papers, etc.) as well as the reasons for the appeal in writing to the committee. After receiving this material the committee will render a decision and inform the student within a matter of four weeks.
Grading standards: See section 6, Grading standards of Webster University and their Austrian equivalents, of the Study and Examination Guidelines of Webster Vienna Private University
Incomplete (I) grades and late work: Incomplete grades negatively affect your academic progress, course sequencing, retention, and graduation plans and should be avoided. Incompletes are only applied when you have completed most of the required coursework and have agreed to deliver the remaining components in a short and manageable timeline. Under no circumstances may the deadline exceed two terms. After two terms, any remaining I grades will be converted to a failing degree (ZF).
As a matter of fairness and equality, all students are required to turn in all missing work no later than the last week of the term. Instructors will not award Incompletes in lieu of earning failing grades. If you have not provided enough coursework to pass the course by the grading deadline, instructors will assign a grade of F and not an Incomplete. If you have delivered only partial work, you will be given the grade that you earned so far according to the same scale as all other students in the class.
Research methods coursework: All undergraduates, regardless of major, are required to successfully complete the Methods Roadmap.
Student conduct: Students are responsible for observing all university rules and conducting themselves in a civil and responsible manner. See the Extended Campus Code of Conduct in the Student Handbook.
Thesis: All students, regardless of major or degree, are required to successfully complete a thesis, which is the culminating project of their university studies. Detailed information for those who are planning, researching, or writing their theses can be found on our thesis page.
Tuition Payment: For all information related to tuition payments, see Financial Information.
* Please note that the present page (http://webster.ac.at/academic-policies) contains the most up-to-date policies applicable to WVPU students and is periodically reviewed and updated (last update: April 2019). Because WVPU academic policies are subject to change, one should refer to the current website for the most current information.
† In accordance with local accreditation laws and requirements, all WVPU specific policies have statutory authority.